Convention FAQ
Convention FAQ

Why has the Convention been reimagined?
The health and wellbeing of the P.A.D. community is our top priority. While we hoped to host an in-person Convention this year, the rapid spread of COVID-19 (Coronavirus), its severe impact across the world, and the impact the virus will continue to make in the coming months have forced us to make this difficult decision.


Why can’t we simply postpone the 2020 Convention?
The most important consideration is the safety of our members and staff. Even in six months, there is no assurance that a large in-person Convention would be safe. Additionally, there are logistic impossibilities to hosting Convention during a different time period.

The Phi Alpha Delta bylaws stipulate Convention should be held every two years, and we intend to follow those guidelines.


I have already registered for the 2020 Convention. What will happen to my registration?
If you have already registered for the 2020 Convention, you will be contacted by the Executive Office.

If you have any immediate questions, including payment plan questions, please contact P.A.D. Deputy Director Emily Baranoski at emily@pad.org.


I have already booked my hotel room at the Rosen Plaza. How do I cancel my room?
At P.A.D.’s request, the Rosen Plaza will cancel all current reservations made in the P.A.D. room block. If you made reservations outside our block, please contact the Rosen Plaza directly at (407) 996-9700.


I have already booked my flight to Orlando. What do I do next?
To find out your options, please check with your carrier about seeking a refund or credit. Due to the COVID-19 outbreak, many airlines are being flexible about changing and canceling flights. Here are links to the policies of several major airlines:

Are the current deadlines for International Executive Board nominations and elections still in place?
Yes. We plan to conduct this year’s IEB elections online. The nominations process was moved to an online format before the COVID-19 outbreak and has already begun their work. The Chapter Delegate selection deadline has been moved to June 1; all other deadlines are still valid as previously stated. They are:

  • June 1: Deadline for law and alumni chapters to choose voting delegates
  • June 1: Awards Application Deadline
  • July 6: Deadline for District Justices to appoint District Alumni Delegates-At-Large
  • July 6: Last Day for Nominations Committee to present Committee Report to the International Justice
  • July 22: Last Day for the International Justice to provide the Nominations Committee Report to the Membership
  • July 29: Deadline to declare candidacy to run from “the floor”

Chapter officers (law and alumni) should expect to hear from the Executive Office soon with more information on how to choose delegates and how specific details on how elections will take place.

What platform will P.A.D. use for a virtual Convention?
We will be using Whova as the virtual platform for Convention. Registrants will get information on how to access Whova as we get closer to Convention.


What is Convention?
Phi Alpha Delta's Biennial Convention and Leadership Conference is held every two years to bring together P.A.D. student and alumni members from around the world. Programming consists of workshops, panels and guest speakers on a variety of leadership, professional, and legal topics. Convention presents invaluable fraternal networking, professional growth, and leadership development opportunities for both student and alumni members.


Where and When is the 2020 Convention?
Due to the ongoing COVID-19 pandemic, Convention will be held in an online format the week of August 3-8, 2020.


Why Should We Attend Convention?
Law and Alumni Chapters are expected to send at least one delegate to Convention, but Convention is more than just an obligation. Convention is an opportunity to network with your fellow P.A.D. members (both law students and practicing attorneys) and gain skills you can use in your future careers. We host a variety of workshops, guest speakers, and panels; the topics of which are chosen from direct member feedback.

During Convention sessions, chapter delegates have the opportunity to vote for a new International Executive Board and international Tribunal.


What’s Going to Happen at Convention?
Convention includes general sessions with keynote speakers, special presentations, and the state of the fraternity. It also includes:

  • Workshops tailored to the needs of our members
  • Elections for International Officers
  • A variety of social and networking events.

The 2020 Agenda will be posted on pad.org when it is available.


How do we register for the 2020 Convention?
Please visit the main Convention event page to register for the 2020 Convention.


What is the registration fee of the Convention?
The price for student members and recent alumni (having graduated in 2019 or 2020) is $75.00. The price for alumni members (having graduated 2018 and earlier) is $100.00.


What’s included in the registration fee?
Registrants have access to all Convention sessions. Additionally, all sessions will be recorded, and registrants will have access to these recordings after the event.

Registrants will also receive a box of Convention “swag”, which will be sent via mail.


I received or have applied for a grant to attend the 2020 Convention from the P.A.D. International Foundation. How will this cancellation affect the grants?

At this time, we are no longer accepting grant applications for the 2020 Convention Grants. If you received a grant for the 2020 Convention, you will be contacted about your grant.


Will funding be available for the reimagined virtual Convention?
Yes. We are excited to announce that thanks to the P.A.D. International Foundation, each chapter will be able to have one delegate attend Convention for free. The recipient of this chapter Convention stipend should be chosen by vote when the delegates are selected. Chapters do not need to submit an application form for these grants.


I had previously registered for the 2020 Convention when it was expected to take place in Orlando. Do I need to re-register now that Convention will take place online?
Yes. All registrations for the Orlando Convention have been removed. Members planning to attend Convention now that it is online must re-register.


I had previously paid for the 2020 Convention when it was expected to take place in Orlando. What are my options?
If you paid the registration fee to attend the 2020 Convention in Orlando, you have three options:

  1. Roll over your payment to the 2020 Convention online registration fee or the 2022 in-person Convention
  2. Donate your payment to the P.A.D. International Foundation
  3. Receive a full refund

To inform the Executive Office of your decision, please submit this form: https://www.pad.org/page/conventionrefunds.


What is the deadline to register for Convention?
There is no deadline to register for Convention. However, to allow time to download Whova and register for workshops, we suggest members register by July 20, 2020.


What happens if I register but can't attend the scheduled sessions?
If you register but cannot attend the sessions, you still have access to all session recordings. You do not need to attend "live" to get this access. However, if you want to cancel your registration, please email emily@pad.org. Full refunds will be offered through August 1, 2020.



Who can serve on a Convention committee?
Any member in good standing may be placed on a Convention committee.


What are the current Convention committees?
The current committees are: By-Laws; Rules and Resolutions; Audit; and Nominations.


When do the committees meet?
Committees may meet prior to or during Convention depending on the committee charge as presented by the International Justice.


What are the Rules of the Nominations Committee?
Click here to download the Rules of the Nominations Committee.

Subcommittees
To volunteer for a convention subcommittee or to share your ideas, please follow this link: https://www.pad.org/surveys/?id=Convention_Volunteers



What Are Chapter Delegates and How Do We Select Them?
Chapter delegates are the official representative(s) of a law or alumni chapter. Each law school and alumni chapter in good standing is entitled to two (2) delegates and two (2) alternate delegates. The two (2) delegates and the two (2) alternate delegates shall be selected by the chapter membership at an official chapter meeting (or as otherwise provided In the Chapter By-Laws) at least ninety (90) days prior to the date of the Convention. All law school delegates and alternate delegates shall have at least one (1) semester, or its equivalent, of additional law school work after a regularly called Convention terminates.


Can Additional Members Attend Convention If They Are Not Chapter Delegates?
Any P.A.D. member in good standing may attend Convention. Regardless of how many chapter members attend Convention, there can only be 2 voting delegates.


Can We Change Our Delegates?
Yes, delegate changes can be made up until the official opening of Convention. If you would like to reserve your space, you may register your chapter’s delegate(s) as ‘TBD” and pay in full, or begin a payment plan.


If We Submit a Delegate Credentials Form, Do We Still Need to Submit a Registration Form?
Yes. Each individual attending Convention must submit a registration form. However, we only need ONE Delegate Credentials form per chapter.

Download Alumni Chapter Delegate Credentials Form.

Download Law Chapter Delegate Credentials Form.


I’m a Delegate for My Chapter/District. How Do I Vote?
Eligible delegates will receive instructions on how to vote in the 2020 elections. Voting will take place online.


How will voting work for the 2020 Convention?
Voting will take place online using an election system named Election Runner. All verified delegates will receive emails with their ballots and information on how to vote. A separate email will be sent for each vote.

Reported delegates must be registered to attend Convention to cast their vote.


How will I know when I need to vote?
In addition to an invitation email, we will publish reminders about voting times on Whova. It is recommended you enable push notifications on Whova to receive reminders and the most up to date information.

Voting will take place during the scheduled General Sessions on Thursday, Friday, and Saturday (Click here to view the Agenda and scheduled times for the General Sessions):

  • General Session #2 - Elections for International Justice, International Vice Justice, and International Secretary
  • General Session #3 - Elections for International Treasurer and International Marshal
  • General Session #4 - Elections for International Board Members at Large, Position A and Position B
  • General Session #5 - Election for International Board Member at Large, Position C
  • General Session #6 - Elections for International Board Member at Large, Position D, Chief Tribune, Association Tribune A, and Associate Tribune B


What is Election Runner? Why was it chosen as the voting platform?
Election Runner is a voting platform that allows ballot creation, election launching, results monitoring, and results calculating. It is designed for organizations just like ours. It is a well-reviewed, user-friendly system that will cover all our while keeping results secure and voter information private.


Do I need to create an account or download anything to vote?
No, you do not need to create an Election Runner account to vote. When voting begins, all you need is access to your email.


Do I need to use a specific email address?
Yes, you need to use the email address that you used to register for Convention. If you need to update your email address, please contact Deputy Director Emily Baranoski at emily@pad.org to update your email address as soon as possible. It is very important that you be able to access the provided email during Convention.


Will we be able to see an example vote?
Yes. A voting demonstration and test vote will take place during General Session 1 on Thursday, August 6 (11:00 AM-1:00 PM Eastern Time). We will also publish a test email ballot on Monday, August 3.


What will the email ballot look like?
Your ballot email will come with the subject line “Your Invitation to Vote in the Election”. The email will include instructions, the invitation link, how long the ballot is open, and your login credentials.


I didn’t get the email ballot. What do I do?
First, check your spam folder and be sure the email was not sent there. If it has not arrived, please contact Deputy Director Emily Baranoski at emily@pad.org as soon as possible.


My link to vote does not work. How do I vote?
Please immediately contact Deputy Director Emily Baranoski at emily@pad.org. We will assist you in casting your vote manually using your Voter ID and Voter Key provided by Election Runner.


How do I know my vote was received?
Voters receive an emailed receipt as confirmation their votes have been received.


I can’t participate in a vote and I want to transfer my vote to my alternate delegate. How can we do that?
Please email Deputy Director Emily Baranoski at emily@pad.org to transfer your vote to an alternate delegate.


Are my votes private?
Yes. No one, not even the election administrators (Executive Office Staff) will be able to see how you voted.


How will results be published?
Results will be sent via Election Runner and published on both Whova and the P.A.D. website.


My chapter only has one delegate, but our chapter gets two votes. Do I vote twice?
Yes, you will vote twice. You will be contacted by Executive Office staff on how to do this.


What is Whova?
Whova is an event hosting platform, available through webpage and mobile app, that enables P.A.D. to host all Convention sessions virtually. Attendees use Whova to browse the agenda, set a personalized schedule, network with fellow members before or after an event, interact with exhibitors, and more.

Whova has feature that will allow attendees to:

  • View the agenda and create a personalized one to reflect the programming you are interested in
  • View a list of all Convention attendees and directly message within the app and web platforms
  • Create small group breakout sessions and meetings
  • Digitally exchange contact information for easy networking
  • Download content from workshops and sessions
  • Receive announcements and reminders directly to your phone
  • And more!

How do I access Whova?
The Whova platform will launch in late July and registered attendees will receive an email explaining how to access Whova at that time. Existing Convention registrants will automatically be added to the Convention Event on Whova's platform. Simply visit the webpage or download the free mobile app, create an account using the email address you used to register for Convention, and you’ll see the Convention information listed.

Please visit Whova’s website for a brief Whova user guide:
https://whova.com/resources/how-to-guide/user-tutorial/.


Do I need to download the Whova app?
Downloading the mobile app is not required, as Whova offers the same options and capabilities via webpage.


How do I attend the workshops and sessions I am interested in?
The full agenda is listed on Whova and you will be able to access the sessions directly from the mobile app or webpage. Click on the session you would like to participate in to view details such as speaker information or the video stream link.


Will we vote through Whova?
No. To increase the security of our elections and voting, voting will take place through a separate forum. All registered delegates will receive information on how to vote.


I'm having trouble using Whova. Who should I contact?
If you are having a technical issue with the app, please contact Whova directly at 1 (855) 978-6578 or hello@whova.com.

If you are having issues with P.A.D. content or sessions, please contact the Executive Office at 410-347-3118 or directly email Tech Director Leslie Plummer at leslie@pad.org.

How do I use the meeting rooms feature on Whova?
Whova offers a feature for attendees to schedule their own virtual meet ups on both the platform's web page and mobile app. To access this feature, please follow these steps:

  1. On the platform, navigate to the “Community” section. You’ll see multiple message boards; one will be “Meet-ups & Virtual Meets.”
  2. In the “Meet-ups & Virtual Meets” message board, click “Suggest a Meet.” Then, select how you want to meet - since the 2020 Convention is entirely online, you’ll want to select “Virtual Meet.”
  3. Use the short form to create your meeting using the required information (title, description, time zone, etc.)
  4. Select how you want to host the meeting using the “Virtual Meeting Options” section. You have three choices:
    • Use Whova’s Virtual Meet Room: Use Whova’s built in meeting room to host a meeting for up to 30 people.
    • Connect Whova to your Zoom Account: Directly link your Zoom account to Whova to host your meeting.
    • Use your own meeting link: Use this feature if you prefer to use Google Hangouts, Skype, WebEx, FreeConferenceCall.com, Slack, or any other platform to host the meeting. Please note that you will need an account with the platform and the ability to add the meeting room link.

You can also directly request a meeting with someone through their profile on the app. Under the “Attendees” portion of the platform, click on the name of the person you would like to meet with. Then, use the “Let’s Meet” scheduling feature to suggest a time and a place to meet someone. If your request is accepted, you’ll see a notification and it will show up in your agenda.


What Should We Wear for A Virtual Convention?
Aim to wear business or professional attire during General Sessions, speaker sessions, and workshops during Convention. The social events are casual – use this opportunity to show off your style, purple & gold, and your P.A.D. pride!

We encourage all attendees to have their cameras “on” for the sessions. Treat this like an in-person Convention and stay engaged with the events.

The P.A.D. Glam Chapter has created a helpful video with dress and conduct tips. Click here to view the video on the P.A.D. YouTube Channel.


I'd like to help out with the 2020 Convention. How can I do that?
If you're interested in helping out with any aspects of Convention, or if you have any feedback on how we can make the 2020 Convention a success, please let us know by completing our survey here.


What is "Take the Pledge?"
The Take the Pledge Program (TTP) is designed to encourage Convention attendance. Interested members pledge that they will make a strong effort to attend the next Convention. For more information about TTP, contact TTP Committee Chair John Weitkamp at jweitkamp@aol.com.


I Want More Information, or I Have a Question That's Not Listed Here. Who Do I Talk To?
All Convention questions should be directed to Deputy Director Emily Baranoski. Reach her by emailing her at emily@pad.org or calling the Executive Office at 410-347-3118.


Our Mission
 

Phi Alpha Delta is the world’s preeminent law fraternity because of our dedication to service: service to the student, the school, the profession, and the community.

It is through devotion to the ideals of Integrity, Compassion, Courage, Professionalism, Service, Diversity, and Innovation that we better both our profession and our community. Through accepting our differences we become not just a law fraternity, but a family.

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