Nomination Committee Timeline
Wednesday, March 18, 2020
Posted by: Phi Alpha Delta Executive Office
Brothers and Sisters,
The P.A.D. International Executive Board has voted to shift the nomination process to take place prior to Convention.
IMPORTANT DATE for those interested in running for the International Executive Board
Deadline to submit a written statement of intent and supporting materials is April 7, 2020.
Your submission must not exceed three pages. Please email your statement and materials to Andrew Sagan, Executive Director (firstname.lastname@example.org)
The new nominations process is as follows:
The Nominations Committee is charged with the nomination of all Phi Alpha Delta Law Fraternity, International Executive Board Members and Tribunes for election at the following Biennial Convention of the Fraternity. This is a significant responsibility. The future welfare of the Fraternity for the next two years is dependent upon the election of competent, dedicated members for each office.
A member in good standing, as used throughout this document, is defined as outlined in the International By-Laws in effect as of 190 days prior to the start of a Biennial Convention.
Not less than 190 days before the start of a Biennial Convention, the International Justice shall appoint a member in good standing to serve as Chair of the Nominations Committee.
Not less than 150 days before the start of a Biennial Convention, each district justice or district liaison shall appoint, by written notice to the International Justice, a member in good standing to serve on the Nominations Committee. For each district for which a required appointment is not made on or before 150 days prior to the start of the Biennial Convention and for each district not having a District Justice or District Liaison, the International Justice shall, with the advice and consent of the International Executive Board, appoint a member in good standing to serve on the Nominations Committee. Said appointment process shall be completed no later than 140 days before the start of a Biennial Convention. In appointing members to the Nominations Committee, preference will be given to members who express an intention to attend the next Convention.
In the event any member of the committee should resign or become unable to serve prior to the commencement of candidate interviews and provided substitute appointment of a member in good standing can be made prior to said commencement, a substitute appointment may be made by the District Justice or District Liaison for that District or for a district not having a District Justice or District Liaison, by the International Justice with the advice and consent of the International Executive Board.
Not less than 130 days before the start of a Biennial Convention, the International Justice shall charge the Nominations Committee, and the Nominations Committee shall begin carrying out its charge.
The Chair of the Committee shall appoint, from the Committee members, a Vice-Chair who shall be the presiding officer of the Committee in the absence of the Chair; a Clerk who shall keep the official records of the Committee; a recorder who shall serve as official time keeper of the Committee; and a Marshal who shall maintain order.
The Nominations Committee shall meet in executive session until it has completed its deliberations. No person other than members of the Nominations Committee shall participate in any meeting except by express invitation of the Committee; provided, that candidates shall have the right to appear before the Committee to present his or her candidacy. At the discretion of the committee, sessions may be recorded for use solely by committee members. No member of the Committee shall discuss deliberations or action with anyone not a Committee member or with any other Committee member in the presence of anyone not a member, except that prior to deliberations regarding nominees, the Committee shall determine by majority vote whether the confidentiality of deliberations shall be maintained after presentation of the Committee report to the International Justice. In the event that the Committee determines that the deliberations shall be kept confidential, all Committee members shall have an ongoing duty to refrain from disclosing in any manner the content or form of Committee discussions.
The Chair shall set the time, place, and manner of meetings of the Nominations Committee and publish this schedule to the Committee. To the maximum extent practicable, meetings will be conducted by video conference. Members shall be given reasonable advance notice of meetings. Members of the Nominations Committee are expected to participate in all meetings of the Nominations Committee. If a member is unable to participate in a meeting, that member shall bring this to the attention of the Chair as soon as practicable.
Not less than 120 days before the start of a Biennial Convention, any member in good standing seeking to be nominated for election to the International Executive Board or International Tribunal (“candidate”) shall provide a written statement of intent and supporting materials, not to exceed three pages, to the Chair.
The Chair shall work with the Executive Office to ensure that technological tools used to conduct meetings are available to members and candidates. The Executive Office will coordinate and assist with technical needs for both the committee and candidates.
The Chair shall schedule a time for each candidate to be interviewed by the Nominations Committee. The Chair will be responsible for coordinating a time that the candidate is able to take part in the interview. The Chair shall set the times available to candidates for opening and closing statements, and for questions from the members. Each member of the Committee, including the Chair, shall have the right to question any candidate appearing before the Committee concerning his or her qualifications for the office he or she is seeking.
To the extent practicable, nominations for office shall be considered in the following order: International Justice; International Vice Justice; International Secretary; International Treasurer; International Marshal; International Board Member at Large A-D; Chief Tribune; Associate Tribune, place one; Associate Tribune, place two.
The Chair may set time limits for debate on candidates, except that each member of the Committee shall be allowed to speak on any proposed nominee provided that no member shall speak a second time on any proposed nominee if a member who has not spoken desires to speak concerning the proposed nominees.
A motion to close nominations shall not be in order until all members of the Committee shall have had an opportunity to make nominations for each office to be filled.
A motion to call the question on the nomination for any office shall not be in order until all members of the Committee shall have had an opportunity to speak once on any proposed nominee if they so desire.
The Committee may by majority vote, defer a vote on any office until candidates for subsequent offices have been interviewed.
The Committee shall nominate one member of the Fraternity in good standing for each International Position to be filled. Selection of nominees for each office shall be by majority vote of the members of the Committee. Each member of the Committee shall have one vote on each office to be filled, provided that the Chair shall vote only in the event of a tie vote.
Any candidates proposed for one office who fails to be nominated may be considered by the Committee for any subsequent office to be filled.
After the Committee has completed its deliberations and selected its nominees for all of the International Executive Board members and Tribunes, the Chair shall prepare a Committees report for submission to the International Justice.
Any member who becomes aware of any violation of these rules shall report such violation immediately to the Chair of the Nominations Committee, who will include such in the Committee report.
The Committee report shall be submitted to the full Committee for approval prior to presentation to the International Justice. The Committee report shall be presented to the International Justice not less than 30 days before the start of a Biennial Convention. The International Justice shall provide the report to the membership of Phi Alpha Delta Law Fraternity, International no later than 14 days prior to the start of Convention, by submitting it to the Executive Director for immediate distribution.
Any procedural matter not covered by these Rules shall be governed by Robert's Rules of Order, latest edition available.